Register articles

How do I get started with BASTA?

Follow our guide to connect your company and register articles

From affiliation to audit

The BASTA system is a self-declaration system, which means that, as an affiliated company, you carry out the process yourself. This includes conducting assessments, registering articles in the system, retaining all documentation (assessment summaries and supporting documentation), and updating registered articles when changes occur or as part of the annual review process.

A company's work with the BASTA system may be carried out internally or with the support of a consultant. To ensure the quality of the system, BASTA conducts regular audits

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Below, we guide you through how to get started with the BASTA system: 

Step 1: Join the BASTA system

Register a new company or join an already affiliated company as a user.

Connect your company to the BASTA system by:

    1. Creating a personal user account 
    2. Registering the company 

Step 2: Start registering articles

To begin the product registration process, the following documents and actions are required:

Before you start registering articles in the system, you need to establish a routine for your work with the BASTA system. If you already have a quality management system with documented procedures, you can use that. If not, we have developed a template that can be adapted to suit your way of working. The template is available on the Documents page Document.

The procedure must contain the information required by the Organisation criteria area. For more information, see criteria O1 and O3 under the Organisation criteria area.

It is the responsibility of the registering company to assess whether products to be registered comply with the system's criteria. You must save the necessary documentation, including assessment summaries and supporting documentation, so that it is clear how compliance with the criteria has been achieved.

The documents must be saved by your company for your future work with the BASTA system.

On the document page you can find a template for an assessment summary that we recommend using.

Assessment against the Health and Environmental Hazards criteria area is carried out based on 100% knowledge of the product content. If you do not have full knowledge of the product content, you must either obtain 100% content information or receive a signed supplier declaration in which your supplier carries out the assessment according to the BASTA criteria. Read more about this in the criteria document. 

Supplier declaration can be found in document. The supplier assesses compliance with the criteria, signs the document, and you use it as supporting documentation for your assessment and retain it in your records.

Read more about the assessments here

Products are registered at article level, meaning one article is registered for each article number. We recommend using GTINs, if available, as this improves the digital searchability of your articles.

It is your company’s responsibility to enter and register the articles in the system. This can be done either manually or by using an import file to register multiple articles at the same time.

We recommend starting by registering one or two articles manually. You can then export these articles and use them as a template for adding multiple articles to the import file. Read more about how to use the import file, along with additional tips and tricks, in FAQ.

Step 3: Updating registered articles

The company is required to update registered articles whenever any of the circumstances listed below occur.

In addition, we recommend reviewing your registered articles on an annual basis to ensure that all registrations remain accurate and up to date. 

The articles have been modified, for example due to changes in their constituent components or substance concentrations.

One or more substances contained in the article have been given a new hazard classification.

The BASTA systems criteria has been updated

Step 4: Audit

To ensure the quality of article registrations, BASTA conducts annual audits. By joining the BASTA system and registering articles, the company agrees to allow BASTA to carry out these audits.

During an audit, it is verified that the company has the necessary competence (internally or through an appointed consultant), follows the BASTA system requirements, carries out assessments correctly, and retains the required documentation

Annual fee for the BASTA system

Companies registering articles in the BASTA system are divided into two pricing categories: those with an annual turnover below SEK 18 million and those with an annual turnover above SEK 18 million. For current pricing information, please visit the page about the BASTA system.

Do you need support with your assessment?

Do you lack the expertise or resources needed to carry out the work required for article registration? In that case, a number of consultancy firms are available to assist you.